Quincy Swim Team

SWIM TEAM MEET CREW HANDBOOK

Our Mission:

To provide a safe, fun and competitive swim experience, in an environment of sportsmanship and respect for fellow participants, volunteers and for the facilities used for these events.

MEET DIRECTOR
1 person:

Responsible for overseeing all aspects of the event including:

• Ensure all crew supply boxes are stocked and ready for their lead person to distribute or set up as necessary.
• Communicate with coaches throughout the process as well as train volunteers as needed.
• Arrange logistics with the pool staff for set up and tear down to meet our responsibilities.
• Maintain a full crew for all positions and find replacements for those that need to leave early.
• Make decisions as to the point at which the meet may need to be terminated weather and/or time. Always being watchful to prepare for issues before they happen and rectify in the least disruptive manner possible.
• Responsible for assisting the Equipment Manager with those responsibilities (below) to make sure all supplies and equipment are delivered to the pool and collected at the end of the meet; sorted and prepared for the next meet.
• Work with Parent Volunteer Coordinatorto ensure that all meet crew positions are filled and those volunteers are trained and equipped to be prepared for the meet.

MEET Supply Box:

• Meet Computer
• Time Drops
• Heat Sheet
• Notepad/clipboard/pen
• Meet Director “name card” on lanyard

ANNOUNCER
1 person:

• Welcome, introduce and thank everyone involved
• Announce the meet order and call appropriate heats
• Start events with the sound of the horn

Supply box:

• PA System- microphone
• Starting horns - 2
• Heat Sheet
• Title card/lanyard

STARTER
1 person:

• Responsible for starting of the clocks for all the timers
• Responsible for merging events and making sure that the announcer and scorekeeper are informed of changes

Supply box:

• Heat sheet
• Power supply (shared with Scorekeeper)
• Located - at table under cover (if no wind)
• Table (shared with Scorekeeper)
• 1 bench

SCOREKEEPER
1 person at a time controls computer input but 2 people need to be lined up to allow for sharing responsibilities:

• Monitor, review and update all results - ignore erroneous DQ’s, etc
• Manually enter times missed or when correction is warranted
• Adjust or fix swimmer numbers as needed
• Change heats to a different part of the line up if needed
• Work side by side with the starter and announcer to maintain efficient and accurate flow of the meet
• Generate results and print for posting on the exterior wall of the building for swimmer and parent viewing asap
• Print labels periodically through the meet to have all of these completed by the end of the meet
• Publish the results, High Point Winners and team results

Supply box:

• NOTE: Computer will be provided to you by Meet Director, pre-loaded with the meet.
• Appropriate power cords and printer
• Notepad, pens, pencils - other office supplies, i.e. tape
• Printer, paper, back-up toner cartridge and any appropriate cords
• 2 - Scorekeeper “name cards” on lanyards

ATHLETE GUIDES
4 GUIDES & 2 RUNNERS at one time- double crew to allow switch to a second crew at event 40:

• Gather swimmers and line up on benches so they are ready, waiting for their turn
• Coaches are responsible for assisting to gather swimmers for their events
• Line up swimmers for their heats on benches in order of their lane; swimmers move forward with each completed heat.
  • Give each swimmer a lane assignment card to hold until they go to the starting block.
  • Runners collect these numbers and return them back to the Wranglers.

Equipment & Supply Box:

• 6 benches & 12 chairs
  
• 1 small table
  
• Lane cards - 6 sets of 1 - 6 (bright green laminated sheets)
  
• 4 Heat Sheets
  
• 6 Chair numbers, #’s 1-6 attached to chairs, Zip-Ties
  
• 1 tent (4 tie-down buckets to fill with water and bungees - do not set up if wind is expected)
  
• Pens
  
• First Aid fanny pack
  
• Whiteboard - to post events being lined up
  

TIMERS
12 people at one time - double crew to allow for second crew at event 40:

• Two timers per lane
• Stop the clock when swimmer touches wall
• Records each swimmer’s ID number - on Relays, be sure to enter all four swimmer numbers during the race

Supply box:

• 12 heat sheets
• 12 Time Drops
• 12 Stopwatches (for back-up only)
• 6 kickboards (delivered by Equip. Manager) - to protect swimmers from hitting head on wall during backstroke events
• 12 Timer “name cards” on lanyards

STROKE & TURN JUDGES
4 people:

• Two judges required from each team stationed on opposite sides of the pool
• Record infractions - ID number and what the specific infraction is. Swimmers 8 & younger events will not be DQ’d for infractions during the first two meets of the year.

Supply box:

• 4 Small Clipboards and pens
• Appropriate supply of DQ slips
• 4 Heat Sheets
• 4 Stroke & Turn Judge “name cards” on lanyards

PLACER
2 people - one to watch and one to record:

• Locate themselves where each race finish placement can easily be seen.
• Record finish order of each lane on a place sheet and submit this to the scorekeeper for verification if and when needed.

Supply box (in Timer’s box):

• 1 Clipboards and pens
• Appropriate supply of event place verification slips
• 1 Heat Sheet
• 2 Placer “name cards” on lanyards

RIBBONS/AWARD/RESULTS
2 people:

• Ribbon Labels will be printed as results are generated. Put these on appropriate ribbon and put into appropriate envelope for each team’s swimmers
• Post results sheets onto the wall of building

Supply box:

• Labels (need approximately 25 sheets available)
• Ribbons & big envelopes to put each team’s in to give to the coach
• Roll of Clear strapping tape to attach printed result sheets to wall